Wintonbury Land Trust Meeting Notes - December 10, 2014

WINTONBURY LAND TRUST – December 10, 2014, Seabury Retirement Community, Bloomfield  

Present:  Kevin Gough, Paula Jones, Dale Bertoldi, Sten Caspersson, Doris Johnson, Chip Caton, Vic Herson, Pete Cruikshank, Solomon-David Jones

1.  Minutes for the October 8, 2014 Board Meeting were approved.

2.  There were two agenda additions (items b and c under New Business). 

3.  Goals for 2015 – discussion tabled due to higher priority of agenda additions.

 

4.  Committee Reports

a. Events:  Celebrate Hawk Hill – A tentative date of February 21^st was suggested for the celebration of closing on Hawk Hill.  Depending on snow conditions, we will offer either a snowshoeing or hiking event on the property at 2 P.M., with a reception to follow at 4 P.M.   We will ask The Duncaster to host the reception from 4 to 6 P.M.  Chip and Dale offered to talk to our Duncaster liaison and to Amy Patterson of Connecticut Land Conservation Council about some of the event particulars.  Paula and Kevin offered to talk to Rosedale Farm and Back East Brewery about offering wine and beer tasting at the reception.  During this discussion, we briefly talked about the format of the 2015 Annual Meeting.  We agreed to consider including a social element in that meeting to more broadly celebrate 2014 accomplishments.  Solomon-David suggested we offer a silent auction.

 

d. Capacity Building

1.  Logo Design – A motion was made and seconded to eliminate all but the arch logo design, and for Chip to work with Robin to refine the arch design.  Motion passed four to one.  During discussion, we agreed that we should retain the first “footprints” logo design for potential future use.

2.  Kevin reported that the dates for “Celebrate Bloomfield” week will be May 30^th to June 6^th, 2015.  Since National Trails Day will be June 6^th, the Land Trust can offer a couple of hikes to support both “Celebrate Bloomfield” and National Trails Day.

 

5.  New Business

a. Next meeting date:  (2^nd) Wednesday of month – January 14^th at Seabury Retirement Community. 

b. Hawk Hill Closing: 

1. Several technical problems with the conservation easement were identified during DEEP’s review.  To allow all stakeholders’ attorneys adequate time to address those issues, Dale requested from the sellers an extension to January 15^th to close on the property.  Since the sellers are incurring additional attorney fees by extending review and the close date, they in turn have requested that the buyers increase funding available toward their closing costs as a good faith gesture.  The Land Trust had already allocated up to $15,000 towards the sellers’ closing costs within the overall project budget.  Dale reviewed allocations within that budget, and determined that WLT can afford to increase the allocation by $3,000.  The following motion passed unanimously:  “Up to $18,000 is to be made available to the sellers to help cover their closing costs as a good faith gesture.  There will be no further negotiations to increase this amount if the closing date is later than January 15^th, 2015.”

2. The following motion passed unanimously:   “RESOLVED, that Dale Bertoldi of Wintonbury Land Trust is hereby authorized to execute on behalf of the Wintonbury Land Trust, a Grant Agreement and Conservation and Public Recreation Easement and Agreement under the Open Space and Watershed Land Acquisition Program with the State of Connecticut for financial assistance to acquire permanent interest in land known as Hawk Hill Farm, OSWA# 460, and to manage said land as open space land pursuant to Section 7-131d of the Connecticut General Statutes.”  (Note:  The vote was taken via e-mail on December 11^th in order to provide the exact language required by the State of Connecticut.)

3.  The Board agreed that the Finance Committee should meet prior to the next Board meeting to review the Hawk Hill project budget, actual and projected expenses to date, and present a report to the Board at the next meeting.

c. Raising funds & increasing awareness:  There was a brief discussion about fund raising (apart from writing grant applications).  Paula will talk to Claudia Bell, since Claudia had suggested some ideas at the 2014 annual meeting.  Sten noted that we need to increase awareness beyond our e-newsletter.  He suggested we create a “Meet your Land Trust” poster featuring the large map highlighting our properties to place in highly visible, high-traffic areas (e.g. the libraries).  That could be timed with the release of our new logo; we might ask Robin for help with design.  We agreed to pursue this.

 

Recorded by Paula Jones